Client entertainment has a specific failure mode: an activity so absorbing that nobody talks, or so dull that everyone checks their phone. Racing sits in a useful middle, as long as you do not run it like a competition.
At a trade show the simulator is the objective. At a client dinner it is the excuse. That difference should change almost everything about how it is set up, and usually does not, which is why hospitality activations often feel like a corporate event that wandered into the wrong room.
The job here is to give people something to do with their hands and something easy to talk about. It is not to establish who is quickest. A structured competition forces everyone to pay attention to the same thing at the same time, which is the opposite of what you want when your team is trying to have four separate conversations.
For a group of ten to twenty, a single simulator running all evening usually works better than two. It becomes a focal point people gather around rather than an activity everyone has to take a turn at.
Adjacent to the main room rather than in it. People should be able to drift toward it and away again. Allow around 10 feet by 10 feet per simulator, and remember the 49 inch ultrawide display is the widest part, so a private dining room or a suite is usually workable.
The most common mistake is your people spending the evening running the simulator because they are enjoying it. Our staff handle the activation so yours can do the job they came to do.
Delivery, setup, calibration, staffing and teardown are typically included, and your quote sets out exactly what is covered and for how many hours.
Tell us the group size and the venue. Small hospitality formats are quoted differently from large activations.