Academy Sim Racing branded simulator activation at a trade show exhibit
Event Rentals · Trade Shows · Brand Activations

MAKE YOUR BRAND
THE ONE EVERYONE
REMEMBERS.

// FOR EXPOS & TRADE SHOWS

Turnkey racing simulator rentals across Tampa Bay and Florida, delivered where the bar is high, from Fortune 500 boardrooms and F1 sponsor activations to luxury brand launches and community events. Fully staffed. Fully branded. Fully unforgettable.

REQUEST A QUOTE → SEE YOUR BOOTH IN 3D
★ Fully Staffed · Fully Branded · Fully Turnkey
★ Founded by a Former Army Ranger
Clients
Fortune 500 · F1
Events
Corporate · Expo
Service
Fully Turnkey
Branding
Fully Custom
Coverage
Tampa · Statewide
Trusted By

THE CALIBER OF CLIENTS WE SERVE

From Fortune 500 global sales meetings to Formula 1 sponsor activations, first responder training to luxury brands that work under NDA, we deliver at every level of expectation.

// Corporate & Fortune 500
Multi-DayActivations
Fortune 500Clients
Global consulting firms, financial institutions, and Fortune 500 enterprises bring us in for annual sales meetings, team-building, and client appreciation activations. We've run simulators non-stop through multi-day corporate events, bracket races, leaderboards, and all.
// Automotive & F1 Sponsors
LuxuryDealerships
F1Sponsor Events
Ferrari, BMW, Toyota, Ford, Porsche dealerships and premium venues like The Motor Enclave and Sebring Motor Garages work with us to deliver experiences that match the prestige of the brand. Our rigs look and perform at the level the moment demands.
// Public Safety & Community
Police& Fire
CulturalVenues
We proudly support local police and fire departments with training, community events, and safety programs, as well as major cultural institutions like The Florida Aquarium. Real skills, memorable experiences, community impact.
// Also Serving
PwC Ferrari BMW Toyota Ford TIAA The Motor Enclave Sebring Motor Garages Tampa Aquarium F1 Sponsor Activations Dealership VIP Events Luxury Brand Activations First Responder Programs
Additional Fortune 500 and luxury clients served under NDA.
Corporate guests racing simulators at a PwC event
// From The Floor
Fortune 500 corporate activation in progress. Multi-rig setups running non-stop through a full corporate event, the kind of engagement that keeps a room buzzing and gives your team real face time with the people who matter.
See It In Action

REAL EVENTS. REAL CROWDS.

From Ferrari and Porsche showrooms to corporate activations and rooftop venues, here's what our setups actually look like on the floor.

Crowd of guests watching and racing at a Ferrari showroom activation
Ferrari Showroom · Guest Activation
Branded Academy Sim Racing exhibit booth at a trade show
Trade Show Exhibit · Branded Booth
Porsche-branded simulator rig at a holiday activation
Custom Porsche Branding
Champions leaderboard competition setup with branded floor graphics
Live Leaderboard · Prize Competition
Guest racing on a genuine triple-screen professional simulator at an event
Triple-Screen Pro Rig · Live Event
Academy staff running a dealership simulator activation
Staffed & Coached · Dealership Event

SEE ALL PAST EVENTS →

Plan It

SEE YOUR BOOTH IN 3D

Pick how many simulators, the size of your space and whether you want the live leaderboard. The planner lays it out in 3D and shows the floor space, the power and how many guests can drive per hour. Like what you see? Send that setup straight into your quote.

Want more room? Open the planner full page.

What We Do

BUILT FOR EVERY KIND OF EVENT

No matter the venue, audience, or objective, our simulators create instant energy and engagement that stops attendees in their tracks.

01 / Corporate
CORPORATE EVENTS
Annual meetings, sales kickoffs, holiday parties, client appreciation nights, team-building. Give your people something they'll actually talk about Monday morning.
02 / Trade Shows
TRADE SHOWS & EXPOS
Turn your booth into the busiest one on the floor. Racing sims draw crowds, increase dwell time, and give your sales team more face time with qualified prospects.
03 / Dealerships
DEALERSHIP ACTIVATIONS
Grand openings, VIP nights, service waiting rooms, test drive events. Give visitors something to do while they wait, and something to post about after.
04 / Brand Launches
BRAND ACTIVATIONS
Product launches and brand experiences. Custom-wrapped simulators put your logo on every screen and in every photo. Your activation, not ours.
05 / Private Parties
PARTIES & CELEBRATIONS
Birthdays, bachelor parties, milestone celebrations, holiday gatherings. Bring the thrill of racing to your home, backyard, or event venue.
06 / Watch Parties
RACE WATCH PARTIES
F1, IMSA, NASCAR, bring the grid to your guests. Race alongside the broadcast with professional-grade sims that put everyone behind the wheel.
What's Included

FULLY TURNKEY. NO ASSEMBLY REQUIRED.

We show up, set up, staff, and break it down. You focus on your event. Here's what every staffed rental includes.

▣
Pro-Grade Sims
Force-feedback wheels, pro pedals, high-res displays. The real deal.
⚙
Professional Setup
Our team delivers, installs, and configures everything on-site.
★
Trained Staff
Coaching guests, managing the queue, running the leaderboard all day.
◆
Custom Branding
Your logo on screens, wraps, and leaderboard. Looks like your event.
⚡
Tournaments
Linked sims for head-to-head racing and bracket formats.
▤
Live Leaderboards
Real-time rankings on large displays to drive competition and crowds.
▼
Full Teardown
We pack it all up when the event ends. You lift nothing.
✓
Tech Support
On-site expertise the whole day. If something needs tuning, we tune it.
Pricing

WHAT MOST LOCAL EVENTS LAND AT

Every local quote covers the simulators for about 4 hours, delivery, setup and our staff on site. Most local events land at:

1
1 Simulator, About 4 Hours
Staffed by our team, delivered and set up.
About $800 to $1,500
2
2 Simulators, About 4 Hours
Staffed by our team, delivered and set up.
About $1,600 to $2,600
3+
3 to 4 Simulators, About 4 Hours
Two technicians on site. Five or more is quoted per event.
About $2,400 to $4,900
ADD-ONS
▤
Live Leaderboard + Lead Capture
Rankings on a big screen, plus a list of opted-in drivers after the event.
+$300
◆
Custom Livery
Your colors and logo on the in-game car.
$250 per car
▣
Sim Wraps
Printed vinyl on the rig itself. Needs lead time.
$400 to $800 per sim
LEAD CAPTURE, HOW IT WORKS

With the leaderboard add-on, every driver signs in on the leaderboard before they race, and drivers 18 and over can opt in to hear from you; we never collect contact details from under 18s. Within 24 hours of the event we send you a CSV with the names and emails of the drivers who opted in. Nobody is on the list without opting in. Privacy policy.

These are typical ranges for events around Tampa Bay, not a quote. Longer days, more simulators and travel outside the area change the number, and every final quote is confirmed by a person on our team.

Would rather come to us? Our Tampa lounge hosts team and corporate events with all 8 simulators, a race director and coaching, from $2,000 for 2 hours. Book a November or December team event by October 31 and 2 custom liveries are included. See the Team Event.

GET YOUR QUOTE →
A row of Porsche-branded Academy Sim Racing rigs set up at a rooftop event venue
Built To Scale

FROM A SINGLE BOOTH
TO A FULL ACTIVATION.

One simulator or a full grid of them, we scale to the venue, the crowd, and the moment. However big your event, we bring the energy that fills the room.

15–40Racers / Hr / Sim
10×10Feet Per Simulator
StatewideFlorida Coverage
Get Started

REQUEST YOUR EVENT QUOTE

Tell us about your event and we'll send a tailored proposal within one business day. Have a firm date or just checking availability? Either way, start here.

From $800 for one simulator, delivered, set up and staffed for about 4 hours. See typical totals.

Response within 1 business day · Or call (813) 355-9071
Something went wrong. Please call (813) 355-9071 or email info@academysim.com.

QUOTE REQUEST RECEIVED.

Thanks, we've got your event details. Expect a tailored proposal within one business day. Need to talk sooner? Call (813) 355-9071.

We'll confirm availability within 1 business day · Or call (813) 355-9071
Something went wrong. Please call (813) 355-9071 or email info@academysim.com.

SCHEDULING REQUEST RECEIVED.

Thanks, we'll check that date and get back to you within one business day. Need a faster answer? Call (813) 355-9071.

How It Works

SIMPLE PROCESS. PREMIUM DELIVERY.

Every event is different. Every package is tailored. Here's how we take you from first conversation to showtime.

01
Tell Us About It
Submit the quote form or call. We'll ask the right questions.
02
Get a Proposal
Custom package, scope, and pricing back within 1 business day.
03
Lock the Date
Simple contract, deposit secures your date on the calendar.
04
We Handle It All
Delivery, setup, staffing, branding, teardown. You run your event.
START WITH A QUOTE →
The Experience

WHY IT WORKS AT EVERY EVENT

// 01
STOPS TRAFFIC
Sims draw a crowd. That crowd draws a bigger crowd. Your booth becomes the story of the show.
// 02
HOLDS A CROWD
People wait for a turn instead of walking past, which gives your team more time to talk to them.
// 03
CREATES CONVERSATION
Cheering, trash-talking, high-fives. Real human energy that no brochure or giveaway can match.
// 04
DRIVES REPEAT VISITS
Leaderboards bring guests back to beat the top time, again, and again, and again.
Plan Your Event

EVERYTHING, IN DETAIL

Guidance on the format, the racing and the logistics, written for planners rather than for search engines.

01 / By Event Type
CORPORATE, TRADE SHOWS, MORE
Ten event formats covered properly: corporate events, trade shows, conventions, brand activations, dealership events, watch parties, employee appreciation, client entertainment, private parties and fundraisers.
02 / By Racing Type
PICK THE RIGHT FORMAT
GT3, Formula-style, stock car, endurance, drift and rally. Which one suits your room, and why putting a corporate audience in the fastest car is usually the wrong call.
03 / Where We Deliver
ACROSS FLORIDA
Tampa, Orlando, Daytona Beach and Sarasota in detail, plus how mobile delivery works from our Tampa base to anywhere else in the state.
Every Format, Every City

THE FULL LINEUP

Every event type, every racing experience and every Florida city we deliver to.

Event Types

Racing Experiences

Where We Deliver

FAQ

QUESTIONS EVENT PLANNERS ASK

A standard single-sim setup fits in roughly a 10' x 10' footprint. Multi-sim setups scale from there. Send us your venue layout and we'll confirm what fits and what flow works best.
Our simulators run on standard 110V wall outlets, no special electrical needs. For multi-sim setups, we'll advise on dedicated circuits if the venue requires them.
Yes. We service events throughout Tampa Bay and across the state of Florida. Travel costs are factored into your quote based on distance, duration, and complexity.
Absolutely. Custom vehicle liveries in-game, branded loading screens, leaderboard branding, and physical rig wraps are all available. Bring your logo, we'll handle the rest.
Local quotes cover the simulator for about 4 hours, delivery, setup and our staff. Most local events land at about $800 to $1,500 for one simulator, about $1,600 to $2,600 for two, and about $2,400 to $4,900 for three or four. Travel outside Tampa Bay is quoted per event, and every final quote is confirmed by a person.
Yes, with the live leaderboard add-on (+$300). Every driver signs in on the leaderboard, and drivers 18 and over can opt in to hear from you. Within 24 hours of the event we send a CSV of the names and emails of the drivers who opted in.
Depending on session length, expect 15–40 racers per hour per simulator. With multiple sims running in parallel, that scales up dramatically. We'll help you plan throughput based on your event.
Submit a quote request with your event details. We'll send a tailored proposal within 1 business day. Once approved, a deposit secures your date and we handle the rest.
Yes. We carry full commercial liability insurance and can provide certificates of insurance (COI) for venues that require them.
When we have availability, yes. Our schedule fills quickly during trade show and holiday seasons, so the earlier you reach out, the better. Reach out anyway, we'll tell you what's possible.

MAKE YOUR NEXT EVENT
UNFORGETTABLE.

From Fortune 500 boardrooms to F1 sponsor activations, first responder training to luxury brand launches, we deliver where the bar is high.

REQUEST A QUOTE → CALL (813) 355-9071
📞 REQUEST A QUOTE →