Orlando is a convention town, and convention work is a different discipline from evening events. Long show days, strict load-in windows, and an activation that has to look as good on day four as day one.
Orlando event work tends to fall into one of two buckets: a trade show or convention stand, or a corporate group staying at a hotel or resort. Both are longer and more logistically constrained than the typical evening activation, and both reward planning early.
The difference that catches people out is the venue rules. Large convention and hotel venues have defined load-in and load-out windows, specified dock access, and their own requirements for power, insurance and sometimes labour. None of it is difficult, but all of it has to be known in advance, and it is the reason we ask for the exhibitor kit before quoting rather than after.
Everything from the truck leaving Tampa to the room being clear at the end.
For any convention or trade show booking this answers most of what we need: booth dimensions, ceiling height, dock and load-in times, and how power is ordered. We would rather read it before quoting than discover a constraint on install day.
Convention floor traffic is not evenly spread. The setup has to cope with the rush after a keynote rather than the quiet hour before lunch, which is a staffing decision more than a hardware one.
Orlando has weeks where the whole city is busy. If your event falls in one, lead time matters more than usual, for us and for every other supplier you are using.
Academy Sim Racing is based in Tampa at 1421 Massaro Blvd. We do not have an office, showroom or branch in Orlando. We deliver mobile simulator events there from our Tampa base, and travel and staffing are quoted per event.
Send us the venue, the date, your guest count and what the event is for. If you know how many simulators you want, tell us that too.